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When compliance is scattered,
nobody can prove it happened.

Compliance touches every department: fire safety, health and safety, PPM schedules, contractor management and brand standards. Each one comes with its own checklist, its own deadline and its own paper trail, usually kept in a different system, a different spreadsheet or a different person's head.

When one of those falls through the cracks, your team is rarely the first to hear about it.

Scattered like this, no single person — whether that's the GM, the ops teamor head office — has the full picture. So when an inspector, auditor or insurerasks for proof, someone ends up scrambling to find it.
Department

Fire safety

Its own checklist, its own deadline

Department

Health & safety

A different spreadsheet

Department

PPM schedules

A different system

Department

Contractor management

A different person's head

Department

Brand standards

A binder, or an inbox

Department

Internal policies

Wherever it was last saved

One system for everything
you're required to do.

Snapfix Comply brings every compliance obligation into one place: legal
requirements, brand standards, PPM schedules and internal policies, all
scheduled, assigned and tracked automatically.

Nobody has to remember what's due. Snapfix flags it ahead of time, and keeps the proof
as the work happens rather than reconstructing it afterwards.

PORTFOLIO COMPLIANCE
Keep every property green
1 Needs Attention
IN COMPLIANCE
47%
EXPIRING
33%
OUT OF COMPLIANCE
20%
BY PROPERTY
DU
Lotus Dublin
All standards met
94%
RI
Lotus Riverside
All standards met
91%
AI
Lotus Airport
All standards met
88%
CO
Lotus Cork
2 certificates expiring
74%
GA
Lotus Galway
3 checks overdue
69%
BE
Lotus Belfast
Fire risk assessment lapsed
46%
PORTFOLIO

See exactly where to focus.

One view shows which property needs attention. Set the standard once, apply it everywhere, and every site stays consistent without extra work.

CERTIFICATES

Know before certificates expire.

Every certificate and document is tracked in one place, with an alert before anything lapses.

BRAND STANDARDS

One standard, everywhere.

Brand standards and your own policies are managed the same way, at every property.

AUDIT TRAIL

Prove it in seconds.

Every check is logged with a photo and a timestamp, ready to show anyone who asks.

CONTRACTORS

Only compliant contractors get on site.

Their paperwork is checked automatically before they start work.

SCHEDULING

Never miss a check.

Fire safety, maintenance and legally required checks run on schedule, automatically.

REGULATORY
PPM
BRAND STANDARDS
REGULATORY
MULTI-SITE
REGULATORY
PPM
BRAND STANDARDS
REGULATORY
MULTI-SITE
REGULATORY
PPM
REGULATORY
PPM
BRAND STANDARDS
REGULATORY
MULTI-SITE
REGULATORY
PPM
BRAND STANDARDS
REGULATORY
MULTI-SITE
REGULATORY
PPM
REGULATORY
PPM
BRAND STANDARDS
REGULATORY
MULTI-SITE
REGULATORY
PPM
BRAND STANDARDS
REGULATORY
MULTI-SITE
REGULATORY
PPM
REGULATORY
PPM
BRAND STANDARDS
REGULATORY
MULTI-SITE
REGULATORY
PPM
BRAND STANDARDS
REGULATORY
MULTI-SITE
REGULATORY
PPM

Set the standard once and know
it's being met everywhere.

Brand standards only mean something if every property meets it the same way.
Snapfix lets HQ set the checklist, the schedule and the standard at group level,
then apply it to the right properties, whether that's five hotels or fifty.

One shared standard.

Every property is audited against the same checklist, so "compliant" means the same thing everywhere.

The outlier shows up before the franchisor finds it.

A property falling behind stands out immediately, so you can fix it before it becomes a failed audit.

The license stays protected.

Repeated failed audits are what put a franchise agreement at risk, and a consistent record is what keeps that from happening.

HQ gets the full picture without asking for it.

No chasing GMs or scrambling for spreadsheets before the board meeting.

HQ gets the full picture without asking for it.

No chasing GMs or scrambling for spreadsheets before the board meeting.

80%

reduction in audit
administration time

"We went from constantly playing catch-up to becoming organised, reducing insurance costs, and staying on top of preventive maintenance."

— Lee Williams, GM, Brocket Hall Estate

What you get once
compliance runs itself.

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Everyone knows exactly what’s required.

No more guessing what "compliant" means for their role or their site.

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Audits stop being a scramble.

Every check is already logged, so when an inspector or auditor walks in, the answer is already
there.

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Insurance reflects the real risk.

Insurers increasingly look past the policy to the operator behind it, and a proven record of
ongoing compliance is exactly what they price a better rate against.

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Small issues stay small.

Catching a missed check early means it never turns into a failed inspection, a guest complaint
or a claim.

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Nobody’s name is left carrying the risk.

When a fire door check or a PPM task has a named owner and a timestamp, no single person is
exposed by "we usually do that."

RECURRING THEME
4 MENTIONS
“Lobby WiFi kept dropping”
Google 2 MENTIONS
Booking.com 1 MENTION
TripAdvisor 1 MENTION
Task created · Network · assigned to IT.

Compliance, but without the paperwork.

The most common questions we get about hotel compliance, brand standards and keeping every check on track. Anything else, we'll cover it live.

Book a demo
Talk to support
01
What is hotel compliance management software?
Software that brings every compliance requirement, fire safety, PPM, contractor documents and brand standards, into one system that schedules the checks, tracks who owns them, and stores the proof once they're done.
02
Can Snapfix manage brand standards across a hotel group?
Yes. The head office sets a standard once, applies it to every property it covers, and sees compliance status across the whole portfolio from one dashboard.
03
Does Comply work alongside Maintenance and Asset Management?
Yes. All three share the same task and record system, so a PPM check, a repair and a compliance record can sit against the same asset and there is no need for double entry.
04
What happens if a hotel fails a fire safety inspection?
Outcomes depend on the severity of the failure and the local authority, ranging from an improvement notice with a deadline to fix the issue, to prohibiting use of part of the building until it's resolved. Serious or repeated failures can carry personal liability for the named responsible person.
05
Who's legally responsible for fire safety compliance in a hotel?
Most jurisdictions require a named "responsible person," often the GM or a designated safety officer, who's accountable for keeping fire risk assessments, checks and records up to date, regardless of the size of the ownership group.
06
How do franchise brand standards audits work?
Franchisors typically send an auditor, sometimes announced, sometimes a mystery shopper, to score a property against the brand's standards manual. A failed audit usually triggers a cure period to close the gaps, and repeated failures can put the franchise agreement itself at risk.
07
How long should hotels keep compliance records?
It depends on the requirement. Insurers often expect several years of maintenance and safety history, and franchise agreements may set their own retention rules. Keeping records indefinitely and easy to search costs nothing extra and avoids ever being caught short.

See it built around
your operation.

Every demo is specific to how your team works. Not a generic walkthrough.

See how it works in your property