As a business owner or manager, few things matter more than efficiency in the workplace. This is because of its utmost importance in achieving goals and desired results. But what defines ‘efficiency in the workplace’?- it refers to getting the most output from the least amount of work put into every task.
While it is not the easiest thing to improve in the workplace, as most small business owners can attest, it must be refreshing to know that it is possible. One that might even be easier than initially thought.
In the words of James Victore - Forget everything you think you know. Well not about everything but certainly in order to begin improving efficiency in the workplace, every manager must start with themselves by dispelling certain misconceptions about efficiency in the workplace.
Managers may require strategic planning after assessing all the available factors affecting efficiency in the workplace. These plans should also include unproductive employees and business growth.
Misconceptions About Efficiency in the Workplace
Being Busy Determines Productivity
While working harder can be a positive, the belief that always being busy means you are productive is an illusion. Constant workload has a detrimental effect on employees’ productivity because it affects not only the physical aspect of an employee, but also their minds. It is all about working smarter, not harder. Use critical thinking before beginning a task to minimize extra unnecessary steps and Get Things Done!
Multitasking is a Prerequisite
While it is said that being able to handle multiple tasks is a ‘must’, this is not truly the case. Doing everything at once hinders focus, resulting in a severe waste of energy and time. A smarter way would be channeling that energy into individual tasks, tackling them one at a time, in order of priority.
Working from Home Makes You Lazy
Admittedly, there seem to be more distractions when employees work from home, which reduces efficiency; however, this can be attributed to employees adapting to a new working environment. It is important to note that having more flexible working hours will only increase efficiency in the long term. There is no doubt that the absence of a long commute to work only helps to keep employees in the right state of mind! Working from home just requires a personal commitment to reducing distractions and breaking terrible habits that reduces efficiency.
How to Improve Efficiency in the Workplace
Before employing any improvement plan, strategy, or tool, all factors affecting efficiency must be assessed. Some of these factors include job satisfaction, leadership quality, and a conducive working environment, to mention a few. It is also important to note that these strategies are essentially creating a new habit and will take time and dedication for their effect to be visible.
There are a plethora of ways to approach the process of improving efficiency in the workplace. Some of them include;
Flexible working hours
Setting specific, measurable, and attainable goals on a timely basis
Encouraging team building with various team activities
Emphasis on a focused approach to work
Encouraging quality organization
Furthermore, using management tools is an easy way to employ these strategies and keep track of progress. SaaS tools allow managers and business owners like you to handle various facets of the workplace and increase the efficiency of employees. While most software may require some getting used to for both managers and employees, there is one software that requires an almost zero learning curve. This software being Snapfix.
Efficiency and Snapfix
Snapfix is the simplest facilities and maintenance platform (CMMS) on the planet. It is an all-in-one platform that allows employers to manage tasks and work orders to create an efficient work ethic among employees. It allows for seamless collaboration and effective communication with various teams, enhancing the efficiency of employees in getting things done.
One of the reasons Snapfix is the primary platform for management in various industries is its simplicity and ease of use. It requires almost no learning curve. Simply snap a photo to create a work order, assign a team member, and track to completion. Yes, it really is that simple!
Snapfix is also perfect for planned maintenance with our easy to use scheduler which allows managers to schedule tasks in advance and create checklists to ensure consistency and compliance. You will never miss a thing again! You also get access to real-time data and reports with critical information that allows you to maintain a 360 degree view of your business. These pieces of information help create a better understanding of your business, including what works and what doesn’t. Essentially Snapfix empowers your team members to be the eyes and ears of the company at all times.
If you desire an increase in your company’s productivity and improved employee efficiency, Snapfix might be the tool that takes your company to another level.