12 Best Preventive Maintenance Software Solutions for 2025

Preventive maintenance is essential for organizations aiming to minimize downtime, extend equipment lifespan, and enhance operational efficiency. ​Selecting the right preventive maintenance software is crucial for ensuring equipment reliability, minimizing downtime, and optimizing operational efficiency. Before exploring the top solutions available, it's important to understand the key features to look for in a preventive maintenance solution.​

What to Look for in a Preventive Maintenance Solution

When evaluating preventive maintenance software, consider the following essential features:

• • Work Order Management: Efficiently create, assign, and track maintenance tasks to ensure timely completion and accountability.​
  
  
• • Asset Management: Maintain detailed records of all assets, including maintenance history, location tracking, and inventory control, to optimize asset utilization and lifespan.
  
  
• • Preventive Maintenance Scheduling: Automate the scheduling of regular maintenance activities to prevent equipment failures and reduce unexpected downtime.​
  
  
• • Mobile Accessibility: Enable maintenance teams to access and update information on-the-go, enhancing responsiveness and efficiency.​
  
  
• • Reporting and Analytics: Generate comprehensive reports to analyze maintenance performance, identify trends, and make informed decisions.​
  
  
• • Integration Capabilities: Ensure the software can seamlessly integrate with existing systems such as Enterprise Resource Planning (ERP) or Inventory Management for streamlined operations.​
  
  

By prioritizing these features, organizations can select a preventive maintenance solution that aligns with their operational needs and contributes to long-term success.

Also Read: How Hotels Can Streamline Their Lost and Found Process using Technology

List of 12 Best Preventive Maintenance Software Solutions

1. Snapfix CMMS

Snapfix is a user-friendly preventive maintenance software designed to simplify maintenance management through a photo-based, intuitive interface. It caters to various industries, including hospitality, property management, and facilities maintenance, offering a streamlined approach to task management and team collaboration.

Key Features:

• • Photo-First Task Management: Quickly create and assign tasks by capturing photos, making issue reporting straightforward and efficient.​
  
  
• • Traffic Light System: Utilize a simple red, yellow, and green status system to indicate task progress, ensuring clear communication and prioritization.​
  
  
• • Planned Maintenance Scheduling: Schedule recurring maintenance tasks to prevent issues before they arise, ensuring consistent upkeep and reducing reactive repairs.
  
  
• • Asset Management: Track and manage assets effectively, maintaining detailed records and maintenance history to optimize asset performance.​
  
  
• • Compliance Tracking: Monitor and document compliance-related tasks, such as fire safety inspections, to adhere to regulations and maintain safety standards.​
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Advantages of Using Snapfix:

• • Ease of Use: The intuitive interface requires minimal training, allowing teams to adopt and utilize the system quickly.​
  
  
• • Enhanced Communication: Real-time notifications and updates foster improved collaboration among team members, ensuring everyone is informed of task statuses and changes.​
  
  
• • Time Efficiency: By streamlining task creation and management, Snapfix helps teams save time, allowing them to focus on critical maintenance activities.​
  
  
• • Scalability: Suitable for organizations of various sizes, Snapfix can be scaled to accommodate multiple locations and teams.​
  
  

Snapfix's innovative approach to preventive maintenance, emphasizing simplicity and efficiency, makes it a compelling choice for organizations seeking to enhance their maintenance operations.​

​For more information book a free demo today and discover how it can optimize your care facility’s maintenance operations.

2. Limble CMMS

Limble CMMS is a cloud-based maintenance management solution designed to help businesses streamline preventive maintenance, work order tracking, and asset management. It is known for its intuitive interface and automation features, making it a solid choice for teams looking to reduce downtime and improve efficiency. However, some users find its customization options limited, particularly for more complex workflows.

Key Features

• • Automated Scheduling – Set up recurring maintenance tasks to ensure timely servicing and reduce equipment downtime.
• • Asset Tracking – Monitor asset performance, maintenance history, and lifecycle status.
• • Mobile Accessibility – Access work orders and maintenance data from mobile devices.
• • Customizable Reporting – Generate reports tailored to specific maintenance needs.
  
  

Pricing

Limble CMMS offers pricing starting at $40 per user per month, with higher-tier plans available for additional features like API access and advanced reporting.

3. UpKeep

UpKeep is a mobile-first CMMS designed for maintenance teams that need a simple and efficient way to manage work orders, assets, and inventory. It is particularly popular among field technicians due to its mobile accessibility. While UpKeep excels in mobility, some users feel that its desktop functionality is not as robust, which may impact those who prefer a more traditional CMMS experience.

Key Features

• • Work Order Management – Create, assign, and track maintenance tasks efficiently.
• • Asset Management – Maintain detailed asset records, including maintenance history.
• • Inventory Management – Track spare parts and supplies to minimize downtime.
• • Mobile Access – Manage maintenance operations from anywhere using the mobile app.
  
  

Pricing

UpKeep offers a free plan with limited features, while paid plans start at $45 per user per month for more advanced functionalities like automated workflows and analytics.

4. eMaint CMMS

eMaint CMMS is a feature-rich, cloud-based maintenance software offering a wide range of tools for preventive maintenance, work order management, and asset tracking. It is a flexible solution that caters to businesses of all sizes, from small maintenance teams to large enterprises. However, with its extensive capabilities comes a learning curve, as some users find the interface complex and require additional training to fully utilize the system.

Key Features

• • Preventive Maintenance Scheduling – Automate recurring maintenance tasks to ensure equipment reliability.
• • Work Order Management – Track work orders from creation to completion.
• • Asset Management – Maintain detailed asset records, including documentation.
• • Reporting and Analytics – Generate in-depth reports to assess maintenance performance.
  
  

Pricing

eMaint CMMS pricing starts at $69 per user per month, with enterprise-level pricing available for large teams requiring additional support and integrations.

5. Fiix CMMS

Fiix CMMS is a cloud-based maintenance management solution that combines automation, AI-powered scheduling, and IoT integration to help businesses optimize their maintenance operations. It offers a strong suite of features designed to improve preventive maintenance efficiency. However, some of its more advanced capabilities, like AI-based scheduling and detailed analytics, are only available in premium-tier plans.

Key Features

• • AI-Based Scheduling – Uses historical data to suggest optimal preventive maintenance schedules (Premium tier).
• • Automated Workflows – Create work orders and assign tasks automatically.
• • Sensor Integration – Connect with IoT devices to monitor asset conditions.
• • Advanced Reporting – Track preventive maintenance compliance and performance.
  
  

Pricing

Fiix CMMS offers a free plan with limited PMs, while paid plans start at $45 per user per month for unlimited PMs and additional features.

6. MaintainX

MaintainX is a user-friendly CMMS designed to help maintenance teams manage work orders, track assets, and streamline preventive maintenance. It is particularly well-suited for teams looking for a simple and mobile-accessible solution. However, while it provides strong core features, its reporting and analytics tools may not be as comprehensive as those found in more advanced CMMS solutions.

Key Features

• • Asset Management – Track and maintain equipment efficiently.
• • Preventive Maintenance – Schedule recurring tasks to minimize downtime.
• Checklists and Inspections – Ensure compliance with standardized maintenance procedures.
• Mobile Accessibility – Manage maintenance on the go with mobile apps.
  
  

Pricing

MaintainX offers a free plan with limited work orders, while paid plans start at $16 per user per month, with additional features in higher tiers.

7. FMX

FMX is a cloud-based facility management software that provides a comprehensive suite of maintenance, asset tracking, and work order management tools. It is designed for various industries, including education, healthcare, and manufacturing. While FMX offers a strong feature set, its customization options may require additional setup time, and some users report that the user interface is less modern compared to competitors.

Key Features

• • Work Order Management – Streamline maintenance requests and track progress.
• • Preventive Maintenance – Automate recurring tasks to ensure equipment longevity.
• • Inventory Management – Monitor and manage spare parts effectively.
• • Reporting & Analytics – Gain insights into maintenance performance and costs.
  
  

Pricing

FMX follows a custom pricing model, with plans tailored to the size and needs of each organization.

8. MicroMain

MicroMain is a CMMS and EAM (Enterprise Asset Management) software that provides robust maintenance management solutions for organizations requiring detailed asset tracking. It is often used in industries like manufacturing, healthcare, and government. While MicroMain offers a powerful feature set, some users find it less intuitive and require additional training to navigate the system efficiently.

Key Features

• • Asset Management – Track asset lifecycle and maintenance history.
• • Preventive Maintenance – Reduce downtime with scheduled servicing.
• • Work Order Tracking – Monitor and manage maintenance tasks.
• • Custom Reporting – Generate detailed reports on asset performance.
  
  

Pricing

MicroMain follows a custom pricing model, with costs varying based on business needs.

9. ManagerPlus

ManagerPlus is an asset and maintenance management software that helps organizations optimize work orders, preventive maintenance, and inspections. It is widely used in industries such as construction, transportation, and manufacturing. While it offers robust features, some users note that initial setup can be complex and that advanced reporting features require higher-tier subscriptions.

Key Features

• • Asset Management – Track equipment performance and maintenance history.
• • Work Order Management – Automate task assignments and track completion.
• • Inventory Management – Monitor spare parts and reduce stockouts.
• • Inspection Tracking – Ensure compliance with safety regulations.
  
  

Pricing

ManagerPlus pricing starts at $45 per user per month, with enterprise plans available for larger teams.

10. eWorkOrders CMMS

eWorkOrders CMMS is a web-based maintenance management software offering preventive maintenance, asset tracking, and work order management. It is a flexible solution that can be used across multiple industries, including manufacturing, education, and healthcare. However, some users find the interface outdated compared to more modern CMMS platforms.

Key Features:

• • Work Order Management – Create and track maintenance tasks efficiently.
• • Preventive Maintenance – Automate recurring maintenance to reduce downtime.
• • Asset Management – Maintain detailed equipment records.
  • Custom Reporting – Generate reports on maintenance performance and costs.
  
  

Pricing

eWorkOrders CMMS follows a custom pricing model, with plans tailored to business needs.

11. FTMaintenance

FTMaintenance is a CMMS software designed to help organizations manage work orders, preventive maintenance, and asset tracking. It is particularly suitable for industries with strict maintenance requirements, such as manufacturing and utilities. While FTMaintenance offers a strong feature set, its interface is considered less modern compared to some competitors, and implementation may take longer.

Key Features

• • Work Order Management – Track and manage maintenance tasks.
• • Preventive Maintenance – Schedule recurring servicing to reduce downtime.
• • Inventory Management – Monitor spare parts and reduce costs.
• • Custom Reporting – Generate detailed maintenance reports.
  
  

Pricing

FTMaintenance pricing starts at $40 per user per month, with custom plans available for larger organizations.

Best Preventive Maintenance Software - Frequently Asked Questions (FAQs)

What is preventive maintenance software?

Preventive maintenance software is a tool designed to schedule and manage regular maintenance tasks to prevent equipment failures and extend asset lifespan.

How does preventive maintenance software benefit organizations?

It helps reduce unexpected equipment downtime, lowers maintenance costs, improves asset reliability, and enhances overall operational efficiency.

Is preventive maintenance software suitable for small businesses?
Yes, many preventive maintenance solutions offer scalable features and pricing plans suitable for businesses of all sizes.

Can preventive maintenance software integrate with other systems?

Many preventive maintenance solutions offer integration capabilities with other enterprise systems such as ERP, accounting, and inventory management software.

What factors should be considered when choosing preventive maintenance software?

Consider factors such as ease of use, scalability, mobile accessibility, integration capabilities, and the specific features that align with your organization's maintenance goals.

How does mobile access enhance preventive maintenance operations?

Mobile access allows maintenance teams to manage tasks, access asset information, and update work orders in real-time, improving responsiveness and efficiency.

Are there free preventive maintenance software options available?

Yes, some solutions offer free plans with basic features, which can be suitable for small businesses or organizations looking to test the software before committing to a paid plan.

What is the difference between preventive and predictive maintenance?

Preventive maintenance involves regular, scheduled maintenance tasks to prevent equipment failures, while predictive maintenance uses data analysis and monitoring to predict and address potential issues before they occur.

How long does it take to implement preventive maintenance software?

Implementation time varies depending on the complexity of the software and the size of the organization but typically ranges from a few weeks to several months.

Can preventive maintenance software help with regulatory compliance?

Yes, many solutions offer features that assist in maintaining compliance with industry regulations by providing documentation, scheduling inspections, and generating compliance reports.